How To Find Email Address And Other Contact Info For Free?

If you don’t have the right email address, your communication is dead on arrival. Successful outreach hinges on accurate contact information, allowing you to connect with the right prospects and scale your efforts. In this blog, we’ll unveil the secrets to find email address and other contact information for free. 

Whether you’re trying to reach potential clients, partners, or influencers, these tips and tools will ensure your messages land in the right inboxes. Ready to breathe life into your outreach? Let’s get started!

No more wasted time and money, just easy and efficient ways to get those valuable free email address for free. So sit back, relax, and prepare to become a master of email outreach – without breaking the bank (or a sweat).

How to find email address?

Finding the right email address is crucial for successful cold email outreach. 

When you find email addresses accurately, your messages reach the right people, increasing the chances of a positive response. It ensures that your efforts aren’t wasted on wrong contacts and helps in building meaningful connections. 

Effective outreach starts with this key step, making it essential for anyone looking to connect with potential clients or partners.

Before we dive into the ways to find email address, lets understand a bit about its structure. Most importantly, we shall discuss on ways to find email address for businesses as sending work related emails to a personal email ID is never the best approach when cold emailing

Understanding the structure of email address 

Understanding how business email addresses are structured is essential to finding and reaching out to prospects effectively. Here are some tips and tricks to understand the structure of an email ID – 

Most businesses follow the standard email address format. Some formats are

  • First name + Lastname: This format is most used by the business. It is separated by either period or underscore. For example,

[email protected]

[email protected]

  • First Initial + Last Name: This format combines the first initial of the first name and the last name. For example,

[email protected]

  • First name only: Some organizations use only the first name as the email address. For example,

[email protected].

find email address

13 Ways to find email address for free

Now lets discuss the various way you can find email address and find the right ones

Contact-Us page of their company website

This can be one of the best start point while you are on the search to find email address of your leads. 

All the company website  would have a “Contact Us” page with their email and other details. If you can’t find it there, look for their About Us or Team page. You might see their names and emails there. Or check out their blog if they have one. Sometimes the professionals have their emails on their profiles.

Using Email Permutator

The Email Permutator tool helps find potential business email addresses by mixing up different versions of the person’s first, last, and domain names. It uses a list of common email formats like [email protected], [email protected], [email protected], and more to create these possibilities.

Some top email permutator tools are Voila Norbert, Lusha, Mail Meteor, Metrics Sparrow, etc.

Let’s look at how Voila Norbert works:

  • Step 1: You can manually enter or bulk upload your prospect’s information.
  • Step 2: Enter the prospect’s first, last, and domain names.
find email address
  • Step 3: The tool will show the probable email addresses.
find email address

The process in which Voila Norbert works is quite simple. 

Let’s check out the following email permutator tool, Lusha

Step 1: After signing up, click on ‘Prospect search’ and start by feeding the details in the filter column. Lusha will show a list of prospects as per your search criteria.

find email address

Step 2: Click on the drop-down arrow & then click on the “show details” button.

find email address

Step 3: The tool will then show the probable business email address of the prospect.

find email address

Now let’s check out another email permutator that is free to use, Metric Sparrow

Step 1: Provide all the prospect information, like first name, last name, and domain.

find email address

Step 2: This will provide a list of probable email addresses. As shown in the below image, the permutator gave 34 possibilities.

find email address

Step 3: Open your Gmail, paste all the email addresses, and check all the potential ones. If you’re lucky, Gmail will show you some clues that you got the correct business email address, like their profile picture or their job title. If you see those, you’re good to go.

find email address

Step 4: Alternatively, you can follow the same steps with a google sheet. As shown in the image for the relevant business email address, the prospect’s image is showing up.

find email address

Note: Sending emails to the complete list is not a good practice. It would lead to a high bounce rate and domain blacklisting by the service provider. Always verify the emails before sending them. Use an email verification tool like NeverBounce or ZeroBounce. Cold email software like SmartReach provides email validation for free.

Subscribe to your prospects email list

A great way to find email address is to join their email list if they have a blog or newsletter. You’ll get to see their latest content and their email address, too. They’ll probably use the same email address to send you the newsletter and receive your messages. So just hit reply, and you’re good to go.

Use HubSpots CRM and LinkedIn Sales Navigator

HubSpot’s CRM and LinkedIn Sales Navigator are powerful tools for finding email addresses. 

The Hubspot CRM is a great way to find the contact information of any prospects; all you have to do is enter their name. LinkedIn Sales Navigator is another excellent tool that helps you search for your prospects by helping you narrow down their industry and job titles.

Here’s a short guide on generating a business email address and using it on Hubspot CRM.

  1. Identify the Prospect on LinkedIn Sales Navigator:
    • Use LinkedIn Sales Navigator to search for your prospect based on specific criteria, such as industry, job title, company, or location.
    • Review potential prospects’ profiles and gather the necessary information, including their full and company names.
  2. Import Prospect Data into HubSpot’s CRM:
    • Once you have identified potential prospects on LinkedIn Sales Navigator, import their details into HubSpot’s CRM.
    • Create a new contact record in HubSpot’s CRM for each prospect and include their name, company name, and any other relevant information you have gathered.
  3. Leverage HubSpot’s CRM Features:
    • HubSpot’s CRM offers various features to help you gather more information about your prospects, including email addresses.
    • Utilize the “Contact Insights” feature to see publicly available information about your prospects, such as their LinkedIn profile, website, and social media accounts.
  4. Use Email Permutator in HubSpot:
    • As the blog mentions, Email Permutator is a free tool that generates email address suggestions based on a prospect’s first name, last name, and domain name (company website).
    • With the prospect’s full name and company name available in HubSpot’s CRM, you can use Email Permutator to generate potential email address combinations.
  5. Verify Email Addresses:
    • Before reaching out to prospects, verifying the generated email addresses is crucial to ensure accuracy and avoid potential bounce rates.
    • Use an email list verification tool or service to validate the email addresses and confirm their deliverability.
  6. Initiate Outreach:
    • Once you have verified the email addresses, you can use HubSpot’s CRM to send your prospects personalized and targeted outreach emails.
    • Use the insights gathered from LinkedIn Sales Navigator to craft relevant messages that address their specific needs and pain points.

Note: HubSpot is a great CRM but dosent specialise in cold email outreach. I recommend you use specialised tools like SmartReach.io for this use case. SmartReach provides unlimited sending email accounts, free email verification and warmup and so much more

Use HubSpot CRM and Google’s advanced search tool

Google’s Advanced tool can help you find email address like a pro. Here’s how to use it in five easy steps:

Step 1: Go to Google’s Advanced Search page

To get to Google’s Advanced Search, go to Google.com and click “Settings” at the bottom right. Then click “Advanced search” and you’ll see a new page with many options.

Step 2: Enter your search criteria

You can type in different things on the Advanced Search Page to narrow down your search. To find email address, type their name in the “All these words” box and their company name or website URL in the “This exact word or phrase” box.

Step 3: Exclude unwanted results

To improve your search, you can use the “None of these words” box to eliminate things you don’t want to see. For example, if you’re looking to find email address of a marketing manager at a company, you might want to get rid of results about customer service or support.

Step 4: Specify the domain

You can use the “Site or domain” box to focus your search on a specific domain. For example, if you’re looking to find email address of someone at Acme Corp, you can type “acme corp. com” in this box to only see results from that domain.

Step 5: Search for business email addresses

When you’re done filling out all the boxes, click the “Advanced Search” button at the bottom and see what you get. You can then look through the results to find email address. Email addresses are often found in online directories, company websites, or social media profiles.

Step 6: Verify the business email address

Before you reach out to the prospect using the free email address you found, verifying that the address is correct is essential. You can use an email verification tool to check the validity of the email address and ensure that your email won’t bounce back.

Use email lookup tools

Email lookup tools can be a fast and easy way to find email address of your prospects.

Enter the prospect’s name or website; the tool will provide relevant email address. 

These tools are like magic: you type in the name and domain name of the person you want to email, and they will show you many possible email addresses.

Some of these tools cost money, while others let you try them for free or have a free version with some limits. They are super easy to use and can make your life much easier.

A few tools that you can go ahead

  • ProspectDaddy
  • Hunter
  • Voila Norbert
  • Apollo
  • Vocus.io
  • Anymail Finder
  • LinkedIn

ProspectDaddy is a LinkedIn prospect finder tool that helps generate verified email address. The email addresses can be generated in bulk. The email list can either be imported to SmartReach.io’s campaign or downloaded in a CSV format. ProspectDaddy also provides additional information such as designation, company, LinkedIn profile, and geographic information. 

On signing up, users would get 50 credits free for a lifetime, after which the credits would be chargeable. However, SmartReach.io’s subscribers get free credits every month. 

SmartReach.io is a sales engagement platform that focuses on deliverability. Its key features are shared inbox for team collaboration, AI-generated email content, spintax for generating unique email content, detailed reporting for better decision making, sales engagement via multiple channels such as LinkedIn, WhatsApp, email, SMS & calls, etc.

With SmartReach’s recently released inbox rotation feature, you get the option to add unlimited email accounts to your cold outreach campaign. You can reach a larger audience without your ESP’s sending limit getting affected or getting caught in a spam filter. 

Try online email databases

An email database is like an extensive list of email addresses along with extra details like names, what people are like, and what they’ve bought. Businesses use it to send emails about their products, news, and other stuff to the people who buy from them and those who might buy in the future. 

Some of the top email databases are:

Uplead is one of the best sources when you are looking for B2B prospects, specifically on the tech and software side. Some top companies, like Google and Amazon, use this space. 

Step 1: You can start by adding your requirements to the filters.

find email address

Step 2: Uplead will show a huge list of prospects once done. You have the option to select your choice and then hit the download button. Viola! You got your prospect in CSV format. Alternatively, you can integrate the list into your CRM.

find email address

Another great option for the email database tool is Find That Lead; you can sign up for their free trial. 

Step 1: You can find your leads by name, domain, or technology. 

find email address

Step 2: Let’s try by entering the domain name, for e.g., intensifynow.com

find email address

Step 3: After providing the domain name, the tool will provide the list of the email addresses stored in their database. 

find email address

Some top email address databases you can dig into are Cloudlead, Cognism, D7 Lead Finder, and many more.

Leverage data enrichment tools

Data enrichment tools like Clay.com can help you when you have a bunch of names and need their email addresses too. For example, if you have a list of people who went to a conference or who showed up in your LinkedIn search. Here’s how you can use them:

  • Narrow down your audience with a LinkedIn search by filtering for “Marketing Manager” titles in early-stage startups in the USA.
  • Copy and paste the search URL into a data scraping tool to download available information.
  • Upload lead information into a data enrichment tool to find their email addresses.

They can provide more detailed information about your prospects, including their email addresses. You can use these tools to enrich data you already have or to gather new data. Some devices are free, while others require a subscription or payment.

Check for alternative search engine

Most of us use Google, but sometimes it may work and sometimes it may not. If Google isn’t yielding the results you need, consider using an alternative search engine like DuckDuckGo to find email address. This approach can be particularly useful if you have the company’s domain name and are trying to contact someone there.

To do this, enter an exact match search for “@domainname(dot)com” on DuckDuckGo. This will bring up any publicly available email addresses associated with that domain.

For a more targeted search, add the person’s name along with the domain name in the search bar.

Remember, this technique won’t work on Google or Bing because they use the “@” symbol for social media tags. It’s specifically effective with search engines like DuckDuckGo or you.com.

Using Twitter

Twitter can be a valuable resource to find email address, especially for professionals who use the platform to network and share contact information.

  1. Profile Information: Start by visiting the Twitter profile of the person you’re trying to contact. Many users include their email address in their bio or under the contact info section. Look for phrases like “email me at” or “reach me at.”
  2. Tweets and Replies: If the email isn’t in the bio, try searching through their tweets and replies. Use Twitter’s search function with queries like “from:@username email” or “from:@username contact” to find any tweets where they might have shared their email address.
  3. Direct Messages: If you still can’t find email address, consider sending a polite direct message (DM) introducing yourself and explaining why you’d like to get in touch. Some users may prefer to share their email addresses privately.
  4. Twitter Lists: Check if they’re part of any Twitter lists related to professional or industry groups. Members of these lists often share contact details more freely within their community.

Using LinkedIn

LinkedIn provides an option to export the connection information in a CSV format, including first name, last name, LinkedIn profile, business email address, company, and position. 

As instructed by LinkedIn, follow the steps to export the list:

Step 1: Click on the ‘Me’ icon.

Step 2: Click ‘Setting & Privacy’ and then ‘Data Privacy.’

Step 3: Then click on ‘Get a copy of your data

Step 4: You can select the 2nd option i.e., ‘Want something in particular’, and choose the connection option. Then click on ‘Request Archive’.

Step 5: You will receive the complete data in your inbox.  

find email address

Use Google’s Advanced Search Tool

Google’s Advanced tool can help you find free business email addresses like a pro. Here’s how to use it in five easy steps:

  1. Go to Google’s Advanced Search page by clicking “Settings” and selecting “Advanced Search” from the dropdown menu or click here.
  2. Enter your search criteria by specifying keywords in the “All these words” and “This exact word or phrase” boxes.
  3. Exclude unwanted results using the “None of these words” box.
  4. Specify the domain by entering it in the “Site or domain” box to narrow your search.
  5. Click “Advanced Search” to retrieve results and find business email addresses in online directories, websites, or social media profiles.
  6. Verify the business email address’s validity before reaching out using an email verification tool or by using Google Sheets email validation.
find email address

Find phone number

Finding someone’s phone number by name can be both crucial and challenging. Whether you’re reconnecting with an old friend, reaching out to a potential business partner, or searching for a lost connection, several methods can help. 

Social media platforms like Facebook, LinkedIn, and Instagram often contain contact details in user profiles, making them a good starting point. Online directories such as Whitepages and Spokeo also offer avenues to search for contact information, although success depends on whether the individual’s details are listed. 

Utilizing alumni networks or professional platforms like LinkedIn can provide additional leads, especially in business contexts. For broader searches, search engines like Google or Bing can sometimes yield results by combining the person’s name with terms like “phone number.” 

Finally, dedicated phone number lookup tools such as Lemlist or WhitePages offer comprehensive databases that can streamline your search process, though these often come at a cost. Remember, while these methods can be effective, always prioritize respect for privacy and ethical considerations when seeking out personal information online.

Get more details on the points mentioned from our blog on 7 Simple Ways to Find Phone Numbers by Name.

Summing up – How to find email address for free

The blog provides a comprehensive guide on how to find email address of your prospect. It discusses the importance of understanding email address structure and using various tools, such as Email Permutator, HubSpot’s CRM, LinkedIn Sales Navigator, Google’s Advanced Search, Email Lookup Tools, Online Email Databases, and Data Enrichment Tools.

It highlights the challenges to find email address that are accurate and offers practical solutions to overcome them. They encourage readers to be resourceful and avoid spammy practices to maintain a positive sender reputation.

Overall, this blog on how to find email address is a valuable resource for anyone engaged in email outreach or prospecting. It offers a variety of techniques to increase the success rate of reaching potential customers. By using the methods and tools mentioned in the blog, individuals and businesses can save time, effort, and money while enhancing their email marketing and sales strategies.

find email address
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