18 Best Job Application Email Templates
In today’s competitive job market, making a strong first impression is crucial. One of the first opportunities you have to stand out to a potential employer is through your job application email.
It’s not just about the qualifications and experiences listed on your CV; how you present yourself via a job application email template can significantly impact your chances of moving forward in the application process.
This comprehensive guide introduces you to the 18 best job application email templates, designed to help with your job search strategy and enhance your application success.
Let’s start with some basic understanding.
The Importance of a Well-Written Email
Your job application email acts as the initial introduction to your future employer. It’s your chance to demonstrate professionalism, attention to detail, and communication skills. Utilizing a job application email template can ensure that your email is well-structured and effective.
A well-crafted job application email creates a positive first impression, setting the stage for your CV and cover letter to be reviewed with interest. For instance, a strong construction project manager cover letter can highlight your leadership skills, project experience, and ability to manage budgets and timelines. Also, using a resume builder can help you design a polished and professional CV that complements your email and highlights your skills effectively.
Understanding the Components of a Job Application Email
A job application email typically includes a subject line, introduction, body, and closing. Each component plays a vital role in conveying your message effectively:
- Subject Line: This should be straightforward and informative, including your name and the position you’re applying for.
- Introduction: Briefly introduce yourself and express your interest in the vacancy.
- Body: Highlight your relevant skills and experiences, linking them to the job requirements.
- Closing: Thank the recipient for considering your application and mentioning any attachments.
Customization and personalization are key. Tailoring each email to the job you’re applying for shows the employer that you’ve done your research and are genuinely interested in the position.
Recommended Read: How to Write Cold Email Subject Line & Body Copy?
18 Job Applications Email Templates
Here are 10 Email templates for job applications. Introduction, body, how to end an email, with templates that ensure making the best first impression.
These are some simple job application email samples that will help you get started with your email.
1. The Fresh Graduate
Perfect for recent graduates with limited work experience, this template focuses on academic achievements, relevant coursework, and skills acquired through internships or projects.
Example of “The Fresh Graduate” Email Template
| Subject: Application for Marketing Assistant Role Dear [Hiring Manager], I am writing to express my interest in the Marketing Assistant position as advertised on your company website. Having recently graduated with a degree in Marketing from XYZ University, I am eager to apply the knowledge and skills I have acquired through my coursework and internship experiences. During my time at university, I excelled in courses related to consumer behavior and digital marketing, which I believe equips me well for this role. Additionally, my internship at ABC Company allowed me to develop practical skills in social media management and content creation, directly contributing to an increase in the company’s online engagement by 30%. I am keen to bring my passion for marketing and my ability to contribute effectively to your team. Please find attached my CV and a portfolio of my work. Thank you for considering my application. I look forward to the opportunity to discuss how I can add value to your marketing efforts. [signature] |
2. The Career Changer
Ideal for individuals transitioning to a new industry, it emphasizes transferable skills and explains the rationale behind the career shift.
Example of “The Career Changer” Email Template
| Subject: Enthusiastic Career Shift to Graphic Design Dear [Hiring Manager], I am reaching out to express my interest in the Graphic Designer position listed on your website. Transitioning from a career in Education, where I honed my skills in communication, creativity, and meticulous attention to detail, I am excited to apply these transferable skills to a role in Graphic Design. My passion for design led me to pursue a certification in graphic design independently, where I mastered the use of Adobe Creative Suite and developed a keen eye for visual aesthetics. Through freelance projects, I have successfully applied my educational background to create educational materials that are not only informative but visually engaging. I am eager to bring my unique perspective, along with my dedication to learning and growth, to your team. Enclosed is my resume and a link to my portfolio showcasing my work. I am looking forward to the opportunity to discuss how my background and your needs align perfectly. Warm regards, [Your Name] |
3. The Professional Re-Entry
Designed for candidates re-entering the workforce after a break, highlighting continuous learning during the hiatus and relevant professional experiences prior.
Example of “The Professional Re-Entry” Email Template
| Subject: Eager to Rejoin the Workforce in Marketing Dear [Hiring Manager], After a purposeful career break devoted to family care, I am enthusiastic about re-entering the marketing field, where my prior experience can be fully leveraged. During my hiatus, I stayed abreast of industry trends through online courses in digital marketing and social media management, ensuring my skills remained sharp and relevant. Previously, as a Marketing Coordinator, I orchestrated successful campaigns that increased brand visibility and customer engagement by over 30%. My ability to strategize, coupled with a renewed passion for creativity and analytics, positions me uniquely to contribute effectively to your team. Attached is my resume, highlighting my professional achievements and recent certifications. I am keen on discussing how my background, continuous learning, and fresh perspective can benefit your organization. Warmest regards, [Your Name] |
4. The Experienced Professional
Targets seasoned professionals, showcasing career progression, key achievements, and how they align with the new role’s responsibilities.
Example of “The Experienced Professional” Email Template
| Subject: Proven Tech Innovation Leader Seeking New Opportunities Dear [Hiring Manager], With over 15 years in the tech sector, leading teams and pioneering software that drives growth, I’m eager to bring my expertise to [Company Name]. My career showcases a commitment to excellence and a track record of innovative strategies that boost efficiency and revenue. As Director of Technology at [Previous Company], I led the creation of a groundbreaking analytics platform, increasing customer satisfaction by 40% and sales by 25% in its first year. This achievement highlights my ability to blend strategic, technical, and leadership skills for impactful outcomes. I’m attracted to [Company Name] for its dedication to innovation and excellence, principles I deeply value. My resume details my contributions and achievements. I look forward to discussing how my experience can contribute to your team’s goals and success. Best regards, [Your Name] |
5. The Remote Job Seeker
For applicants targeting remote positions, focusing on self-management skills, previous remote work experience, and digital proficiency.
Example of “Remote Job Seeker” Email Template
| Subject: Experienced Marketing Professional Ready to Excel in a Remote Role Dear [Hiring Manager], I’m excited about the remote marketing role at [Company Name]. With 10+ years in marketing, I’ve successfully led campaigns and driven brand growth remotely. At [Previous Company], I led a digital marketing campaign that significantly increased online engagement and sales. My skills in project management and digital tools like Slack, Zoom, and Trello align with [Company Name]’s needs. I admire [Company Name]’s innovative marketing and flexible culture. I’m keen to contribute my strategic and creative skills to your team. Attached is my resume for more details. I look forward to discussing how I can support [Company Name]’s growth. Thanks, [Your Name] |
6. The Tech Savvy
Highlights technical skills and certifications for IT and tech roles, detailing specific projects and the impact of your contributions.
Example of “Tech Savvy” Email Template
| Subject: IT Specialist with Cutting-Edge Skills Ready to Join [Company Name] Dear Hiring Team, I am thrilled to apply for the IT Specialist position at [Company Name]. With a solid foundation in both hardware and software solutions, coupled with certifications in AWS using Amazon AWS Dumps and CompTIA, I bring a comprehensive approach to solving complex IT challenges. At [Previous Company], I spearheaded a cybersecurity enhancement project that reduced vulnerability by 40%. Your commitment to leveraging the latest technology to drive business solutions deeply resonates with me. I am eager to bring my expertise in cloud computing and cybersecurity to your team, ensuring [Company Name] stays at the forefront of innovation. Please find my resume attached for further details of my accomplishments. I look forward to the opportunity to discuss how I can contribute to the success and security of [Company Name]. Warm regards, [Your Name] |
7. The Creative
A template for roles in creative industries, presenting a portfolio link and explaining the thought process behind selected works.
Example of a “Creative” Email Template
| Subject: Passionate Graphic Designer Excited to Elevate [Company Name]’s Branding Dear Hiring Team, I am reaching out to express my excitement about the Graphic Designer position at [Company Name]. With a keen eye for design and a creative drive, I have successfully executed various branding and promotional projects that have not only met but exceeded client expectations. My portfolio ([insert portfolio link here]) showcases a blend of innovative and strategic designs that significantly boosted brand visibility and engagement. At [Previous Company], I led a rebranding initiative that resulted in a 30% increase in social media engagement within the first three months. I am particularly passionate about understanding a brand’s essence and translating it into visual stories that resonate with the target audience. I am enthusiastic about the possibility of bringing my unique blend of creativity and strategic thinking to [Company Name], contributing to innovative and compelling branding solutions. Please find my resume and portfolio attached for a more detailed look at my background and achievements. Looking forward to the opportunity to discuss how I can add value to your team. Best regards, [Your Name] |
8. The Sales Guru
Showcases sales achievements, targets met, and strategies implemented to drive growth, relevant for sales and business development roles.
Example of “Sales Guru” Email Template
| Subject: Sales Professional Eager to Contribute to [Company Name]’s Success Dear Hiring Manager, I am excited to apply for the Sales position at [Company Name], with a strong history of exceeding sales targets and building client relations. At [Previous Company], my leadership in revamping sales strategies resulted in a 40% increase in sales revenue, showcasing my ability to innovate and thrive in competitive environments. My strategy focuses on matching customer needs with our products for mutual benefit. I am keen to apply my sales expertise and track record at [Company Name] to support our growth and market expansion. Attached is my resume, outlining my achievements and the strategies behind them. I look forward to discussing how I can contribute to [Company Name]’s goals. Best regards, [Your Name] |
9. The Customer Service Star
Highlights experience in customer-facing roles, problem-solving skills, and examples of exceptional customer service.
Example of “Customer Service Star” Email Template
| Subject: Dedicated Customer Service Professional Looking to Shine at [Company Name] Dear Hiring Manager, I am thrilled to express my interest in the customer service position at [Company Name]. Throughout my career, my passion has been providing top-notch service and solving customer issues with empathy and efficiency. At [Previous Company], I spearheaded an initiative that reduced customer call wait times by 30%, significantly improving customer satisfaction ratings. My commitment to understanding and addressing customer needs has been the key to my success. I am eager to bring my proven track record of enhancing customer experiences and my problem-solving skills to [Company Name]. I look forward to the opportunity to discuss how I can contribute to your team’s success. Best regards, [Your Name] |
10. The Multilingual Candidate
Ideal for positions requiring multiple languages, detailing language proficiency levels and instances where language skills benefited previous employers.
Example of “Multilingual Candidate” Email Template
| Subject: Multilingual Expert to Leverage Global Communication at [Company Name] Dear Hiring Manager, I am excited to apply for the role at [Company Name], leveraging my fluency in English, French, and Spanish to enhance your company’s international relations and communications. My linguistic skills have enabled me to successfully manage diverse teams and negotiate contracts across different countries, significantly reducing communication barriers and fostering a more inclusive workplace environment. At [Previous Company], I led a project that required coordination between English-speaking and French-speaking teams. My ability to translate and mediate discussions ensured smooth project progression and was pivotal in meeting our deadlines well ahead of schedule. I am enthusiastic about the opportunity to bring my multilingual capabilities and cultural insights to [Company Name], furthering your goals of global expansion and diversity. Best regards, [Your Name] |
11. The Contract Position Seeker
A candidate applying for temporary or project-based roles, highlighting flexibility and specific expertise for short-term assignments.
Example of “Contract Position Seeker” Email Template
| Subject: Application for Contract Position – [Job Title] Dear [Recipient’s Name], I am writing to express my interest in the [Job Title] contract position at [Company Name]. With my extensive experience in [relevant skill/field], I am confident in my ability to contribute effectively to your team on a temporary basis. My background includes [briefly describe relevant experience], and I have successfully completed several contract roles that required [specific skills or attributes]. I am particularly drawn to this opportunity at [Company Name] because [mention a specific reason or project that interests you]. I have attached my CV and portfolio for your review. I am available for an interview at your earliest convenience and can begin the assignment immediately. Thank you for considering my application. I look forward to the possibility of contributing to your team. Best regards, [Your Full Name] |
12. The Executive Position Applicant
A highly experienced professional applying for a senior leadership role, emphasizing strategic vision and a proven track record of success in driving organizational growth.
Example of “Executive Position Applicant” Email Template
| Subject: Application for [Executive Position Title] at [Company Name] Dear [Recipient’s Name], I am writing to express my interest in the [Executive Position Title] role at [Company Name]. With over [number] years of experience in [relevant industry/field], I have a strong track record of driving growth and achieving strategic goals. My leadership at [Previous Company] resulted in [specific achievement], demonstrating my ability to deliver exceptional results. I am excited about the opportunity to bring my vision and expertise to [Company Name], particularly [mention a specific aspect of the company that excites you]. Please find my resume and a detailed summary of my accomplishments attached. I am eager to discuss how my background, skills, and passion align with the goals of [Company Name]. Thank you for considering my application. Sincerely, [Your Full Name] |
13. The Part-Time Job Seeker
A candidate looking for part-time employment, emphasizing flexibility and the ability to contribute effectively within a limited schedule.
| Subject: Application for Part-Time [Job Title] at [Company Name] Dear [Recipient’s Name], I am writing to apply for the part-time [Job Title] position at [Company Name]. With my background in [relevant experience/skills], I am confident in my ability to contribute effectively on a part-time basis. I have a proven track record of [briefly describe relevant achievements], and I am particularly attracted to this role because [mention specific reason related to part-time work]. My schedule allows for flexibility, and I am committed to delivering high-quality work during my hours. Please find my resume attached for your review. I look forward to the opportunity to discuss how my skills and availability align with the needs of your team. Thank you for considering my application. Best regards, [Your Full Name] |
14. The Nonprofit Sector Applicant
A candidate applying for roles in nonprofit organizations, emphasizing a passion for social impact and relevant experience in the nonprofit sector.
| Subject: Application for [Job Title] at [Nonprofit Organization Name] Dear [Recipient’s Name], I am writing to express my interest in the [Job Title] position at [Nonprofit Organization Name]. With a deep passion for [cause/mission of the organization] and extensive experience in the nonprofit sector, I am excited about the opportunity to contribute to your impactful work. At [Previous Organization], I [briefly describe relevant experience/achievement], demonstrating my commitment to [specific cause/mission]. I am particularly drawn to [Nonprofit Organization Name] because of [specific reason related to the organization’s mission or projects]. Attached, please find my resume for your review. I would love to discuss how my skills and experiences align with the needs of your organization. Thank you for considering my application. Sincerely, [Your Full Name] |
15. The Freelance Project Bidder
A candidate seeking freelance projects, highlighting their specialized skills and ability to deliver high-quality work on a project basis.
| Subject: Application for Freelance [Project Title] at [Company Name] Dear [Recipient’s Name], I am writing to express my interest in the freelance [Project Title] project at [Company Name]. Utilizing a job application email template, I have crafted this email to showcase my expertise in [relevant skill/field] and my proven ability to deliver high-quality work on a freelance basis. In my previous projects, I have successfully [briefly describe relevant achievements], demonstrating my capacity to meet deadlines and exceed client expectations. I am particularly excited about this opportunity at [Company Name] because [mention a specific reason related to the project]. Please find my resume and portfolio attached for your review. I look forward to discussing how my skills and experience align with your project needs. Thank you for considering my application. Best regards, [Your Full Name] |
16. The Government Job Aspirant
A candidate applying for a government position, highlighting their commitment to public service and relevant experience in the public sector.
| Subject: Application for [Government Position Title] at [Agency/Department Name] Dear [Recipient’s Name], I am writing to apply for the [Government Position Title] at [Agency/Department Name]. Using a job application email template, I have crafted this email to emphasize my dedication to public service and my experience in [relevant field/sector]. At [Previous Organization], I [briefly describe relevant achievements], demonstrating my commitment to [specific public service mission]. I am particularly drawn to this role at [Agency/Department Name] because [mention a specific reason related to the agency’s mission or projects]. Attached, please find my resume for your review. I am eager to discuss how my background and skills align with the needs of your department. Thank you for considering my application. Sincerely, [Your Full Name] |
17. The Entry-Level Position Seeker
A candidate applying for their first job or an entry-level role, emphasizing eagerness to learn and relevant academic or internship experience.
| Subject: Application for Entry-Level [Job Title] at [Company Name] Dear [Recipient’s Name], I am writing to express my interest in the entry-level [Job Title] position at [Company Name]. Utilizing a job application email template, I have structured this email to highlight my enthusiasm for this role and my foundational experience in [relevant field]. During my studies at [University/College] and my internship at [Previous Organization], I gained valuable skills in [relevant skills], demonstrating my readiness to contribute effectively in an entry-level position. I am particularly excited about this opportunity at [Company Name] because [mention a specific reason related to the company]. Attached, please find my resume for your review. I look forward to the opportunity to discuss how my background and passion align with the needs of your team. Thank you for considering my application. Best regards, [Your Full Name] |
18. The Referral Applicant
A candidate applying for a position through a referral, emphasizing their connection to the referrer and their suitability for the role.
| Subject: Referral Application for [Job Title] – [Referrer’s Name] Recommended Dear [Recipient’s Name], I am writing to apply for the [Job Title] position at [Company Name], as recommended by [Referrer’s Name]. Using a job application email template, I have outlined my qualifications and enthusiasm for the role, supported by [Referrer’s Name]’s endorsement. With my background in [relevant field/skills], I am confident in my ability to contribute effectively to your team. I am particularly excited about this opportunity because [mention a specific reason related to the company or role], and I believe my skills align well with the position. Attached is my resume for your review. I look forward to discussing how my experience and the referral from [Referrer’s Name] make me a strong candidate for this role. Thank you for considering my application. Best regards, [Your Full Name] |
How to Tailor Templates to Fit Your Profile and the Job
When applying for a job, a generic, one-size-fits-all approach rarely stands out. Tailoring your template with the help of an AI email generator to fit both your unique profile and the specific job can make all the difference in catching a hiring manager’s eye.
Here’s how you can do it effectively—and how SmartReach’s AI-powered content feature can help with this process.
Automated Outreach Sequence
SmartReach helps candidates set up a structured follow-up sequence, making it easy to stay on top of follow-ups with hiring managers.
Engaging Subject Lines
AI-generated subject lines make your email stand out, increasing the likelihood of a hiring manager opening your message.
Dynamic Content with Spintax
Customize each email with slight variations, so every follow-up feels fresh and personal.
Intelligent Reply Management
SmartReach AI can suggest responses for interview inquiries, helping you reply promptly and professionally.
Data Enrichment
The platform enriches information on the employer, helping you tailor your messages with relevant details.
Multiple Drafts for Customization
SmartReach generates different drafts of subject lines and email bodies, giving you options to choose the one that best aligns with the job.
For further guidance on crafting compelling emails, consider reviewing this masterclass on sales email templates, which can offer more insights into personalizing your application to stand out to employers.
5 Easy Steps for Writing a Job Application Email
Step 1: Clean up your email
Ensure your email address is professional and your inbox is tidy. Using a job application email template can help maintain a clean and organized presentation.
Step 2: Follow directions
Carefully read and adhere to the application instructions provided by the employer. An email template for job applications often includes a checklist to ensure you don’t miss any crucial details.
Step 3: Watch your language
Use professional language and avoid slang. A job application email template can guide you in maintaining the right tone.
Step 4: Get to the points—all of them
Be concise and clear about your qualifications and intentions. A well-structured email template for job applications helps you cover all necessary points efficiently.
Step 5: Add attachments first and the email recipient last
Attach your CV and cover letter before addressing the recipient to avoid accidental sending. A job application email template typically reminds you to double-check attachments and recipient details.
Tips for Following Up After Sending an Application Email
Here are some effective tips for following up after sending an application email:
Wait for the Right Time
Give the hiring team enough time to review your application. Waiting 7–10 days before following up shows patience and respect for their schedule.
Be Professional and Polite
Start your message with a polite greeting and express gratitude for their time. Use a respectful and positive tone that reflects your enthusiasm for the role.
Keep It Brief and to the Point
In the follow-up, mention the job title, reiterate your interest, and ask if they need any additional information. Aim for a concise message without rehashing your full application.
Show Enthusiasm, Not Desperation
Demonstrate your excitement about the position and the company, but avoid sounding overly eager or impatient.
Highlight Your Fit
Reaffirm how your skills and experience align with the role. A subtle reminder can keep you memorable to the recruiter.
Use the Right Channel
Follow up via the same channel as your application, unless the job posting specifies otherwise. Email is usually best, but LinkedIn can also work, especially if you don’t get a response.
Proofread Before Sending
Double-check for grammar or spelling errors, as a polished follow-up reflects well on your attention to detail.
Sample Follow-up Email:
Subject: Follow-up on Job Application – [Job Title]
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position and wanted to express my continued interest. I’m very excited about the opportunity to contribute to [Company Name] and am confident my skills in [mention relevant skills] align well with the role.
If there is any additional information I can provide, please let me know. Thank you very much for considering my application, and I look forward to any updates!
Best regards,
[Your Name]
Conclusion
Crafting a compelling job application email is an art that requires thoughtfulness and personalization. By utilizing the templates provided and tailoring them to your specific situation, you’re more likely to catch the attention of hiring managers and earn a spot in the interview room.
Use these templates as a starting point to showcase your qualifications and enthusiasm for the role.
For a deeper understanding of how to measure the success of your email campaigns, consider exploring this in-depth guide on cold email analytics.
Email Templates for Job Application: F.A.Qs
How do you write a formal email for a job application?
Write a formal job application email by addressing the hiring manager, introducing yourself, and stating the position you’re applying for. Highlight your relevant experience briefly, attach your resume, and conclude politely, offering to provide additional information if needed.
What is the email template for applying for a job?
An effective job application email template includes:
- Subject line: “[Job Title] Application – [Your Name]”
- Greeting: “Dear [Hiring Manager’s Name],”
- Introduction: Briefly state your purpose and mention the job title.
- Body: Highlight key experiences and skills.
- Conclusion: Offer to provide additional information and express appreciation.
How do I email an employer about a job?
When emailing an employer about a job, keep your message concise. Introduce yourself, specify the position you’re interested in, and summarize your qualifications. Attach your resume and end by expressing eagerness to discuss your fit for the role.
How do you write an email following a job application?
To follow up after a job application, send a brief email about a week after applying. Thank the employer for considering your application, reiterate your interest in the role, and politely inquire if there’s any update regarding the selection process.
How to write a letter applying for a job?
A job application letter should start with a professional greeting, followed by a paragraph introducing yourself and the position you’re applying for. In the main body, discuss your relevant experience and skills. Close with a respectful statement of appreciation.
How do you send a simple email for a job application?
For a simple job application email, include a clear subject line, a short introduction mentioning the job title, and a few sentences about why you’re a good fit. Attach your resume and end with a thank-you note.
How do I write a letter of interest for a job?
A letter of interest expresses interest in a job or organization without referring to a specific role. Start by explaining your interest in the company, then highlight your background, skills, and any unique contributions you can bring to their team.
