10 Ways to Send Text Messages from Your Computer
In this article, we’ll explore various methods to send text from your computer, helping you choose the best option for your business needs.
Some of the solution given in this article may work for personal use cases but we strongly focused on the solutions from a business use cases.
But we’d start with the most relevant question to take this article forward.
Does texting work for businesses?
The answer is a big YES!
These statistics will give you a better idea of text messages in a business context.
- 98% of text messages are read within 3 minutes of being sent. (Source: Adobe)
- Text messages have a 209% higher response rate than phone, email, or Facebook (Source: Salesforce)
- 90% of leads prefer to be texted compared to called (Source: FranchiseHelp)
These numbers clearly show that texting is not just effective, but often preferred by customers and prospects alike.
Apart from that –
- Text messages often yield better open and response rates than email or calls
- They’re cheaper than traditional advertising or phone calls
- They’re personalized communication with customers
10 Ways to send messages from your computer
Now let’s look at all the ways you can send text messages from your computer to the customers and the prospects.
#1. SmartReach.io
Type: Freemium (14-day free trial – no credit card required)

SmartReach.io is an AI-driven sales engagement platform built for businesses to send personalized messages at scale.
It offers features like automated follow-ups, multi-channel messaging and detailed analytics, making it ideal for sales teams to reach out to prospects via multiple channels.
For businesses that do outbound selling, PR outreach or passive hiring – SmartReach can be the best tool out there.
With just $39 pricing you can message unlimited prospects via channels such as Email, LinkedIn, WhatsApp, text messages and even you can do unlimited cold calling on a budget.
To make things even crazier, SmartReach AI will write targeted email and multichannel messaging sequences based on the prompts you provide.
Steps to send text messages from SmartReach
Step 1 ➡️ Sign up for a FREE SmartReach.io account. (Link added)
Step 2 ➡️ Set up your account and integrate it with your CRM if desired.
Step 3 ➡️ Create a new campaign by clicking “New Campaign” in the dashboard.

Step 4 ➡️ Upload your contact list or select contacts from your integrated CRM.

Step 5 ➡️ Compose your messages.
Step 6 ➡️ Set up automated follow-ups if required.
Step 7 ➡️ Schedule your campaign or send it immediately.
#2. Email-to-SMS gateways
This method allows you to send text messages using your email client by leveraging mobile carriers’ SMS gateways.
It’s a simple way to send individual messages without additional software.
Type: Free (standard messaging rates may apply for recipients)
Steps to send a message:
1. Find your recipient’s mobile carrier (you may need to ask them).
2. Look up the carrier’s SMS gateway address. Common ones include:
– Verizon: [number]@vtext.com
– AT&T: [number]@txt.att.net
– T-Mobile: [number]@tmomail.net
3. Open your email client and compose a new email.
4. In the “To” field, enter the recipient’s phone number followed by the carrier’s gateway address.
5. Write your message in the email body
6. Send the email. It will be delivered as a text message to the recipient’s phone.
#3. Send text using an email service
Email service providers(ESPs) are often free and provide unlimited email capabilities for personal and business users.
You can use any email service like Gmail, Outlook, Zoho mail etc. to send text from computers to both your customers and prospects.
But you need to be careful regarding the email sending limits otherwise your emails can be flagged as spam by these email services.
All you need here will be the email addresses of your recipients.
Type: Free or paid (based on your ESP)
Steps to send message:
1. Log-in to your email account
2. Put the recipient email address in the “To” section
3. Draft your email copy.
4. Hit the “send” button
Suggested reading: Cold email masterclass
#4. CRMs
Many Customer Relationship Management (CRM) systems offer built-in texting features, allowing you to send messages directly from your customer database.
For businesses looking for sending text messages to the customers, using a CRM can be a good way.
But this solution usually works for enterprise or mid-market level customers as they can afford CRM subscriptions.
Type: Paid (CRM subscription plan needed)
Steps to send message:
1. Log into your sales CRM system
2. Navigate to the contact record you want to message.
3. Look for a “Send SMS” or similar option (this varies by CRM).
4. Click the SMS option to open a messaging window.
5. Compose your message in the provided field.
6. Click “Send” to deliver the message.
#5. LinkedIn

LinkedIn is one of the best online platforms for reaching out to your customers and prospects.
With a LinkedIn account you can send messages, InMails etc. from both your computer and mobile.
For professional dealings, a LinkedIn account or page is always recommended.
Type: Free
Steps to send message:
1. Go to LinkedIn homepage and sign-up.
2. Send connection requests to the prospects
3. Once they accept, send them messages from computer.
#6. WhatsApp Web
WhatsApp Web is the computer based version of the WhatsApp mobile app. It’s available for both ios, android and windows system for free download.
Using WhatsApp web with internet connection, you can send unlimited texts from your computer.
Type: Free
Steps to send message:
1. Open WhatsApp web.
2. Select a contact from the left sidebar.
6. Type your message in the chat box and press Enter to send.
#7. iMessage
iMessage on Mac allows Apple users to send text messages directly from their computer, seamlessly integrating with their iPhone.
But the catch is, you need to be an IOS user.
Type: Free
Steps to send message:
1. Open the Messages app on your Mac.
2. Click the compose button or Command+N to start a new message.
3. Enter the recipient’s phone number or Apple ID email.
4. Type your message in the text field.
5. Press Enter or click the send button to send your message.
#8. Google Voice
Type: Paid for business use
Google Voice provides a web interface for sending text messages, along with other features like voicemail transcription and call forwarding.
Although Google voice is free for personal use, for businesses use you will need to take a Google workspace subscription.
Steps to send message:
1. Go to Google voice and sign in.
2. Click on “Send new message” in the left sidebar.
3. Enter the recipient’s phone number or select a contact.
4. Type your message in the text box.
5. Click the send button or press Enter to send your message.
#9. Microsoft Teams
While it’s popular as an internal communication tool, Microsoft Teams also allows you to send SMS messages to external contacts through certain integrations.
Type: Paid (requires Microsoft 365 subscription)
Steps to send message:
1. Open Microsoft Teams and go to the Chat section.
2. Click “New chat” at the top of your chat list.
3. In the “To” field, enter the phone number of the person you want to text.
4. Select “SMS” from the dropdown menu next to the phone number.
5. Type your message in the chat box.
6. Click the send button or press Enter to send your SMS.
#10. Slack
Type: Freemium

Slack, a popular team communication tool, offers SMS capabilities through certain integrations, making it versatile for both internal and external messaging.
To be able to send text messages from Slack, you will need a third-party integration.
Steps to send message:
1. Install a Slack SMS integration like Twilio or Plivo.
2. Set up the integration following the provider’s instructions.
3. In Slack, use the command specified by your integration (e.g., /sms).
4. Enter the recipient’s phone number and your message.
5. Send the message using the method specified by your integration.
Note: The exact steps might vary slightly depending on updates to these platforms or specific settings in your accounts.
Always ensure you have the necessary permissions and are complying with relevant regulations such as CCPA, Can-Spam and GDPR when sending business messages.
What is the best way to send message from a computer?
The “best way” to send a message from your computer depends on a couple of factors such as –
- Need for sending messages
- Preferred channel of sending messages
- Budget for sending messages etc
If your need to send messages to the prospects for lead generation, PR outreach use cases – SmartReach.io can help a lot out of all the given solution here.
Now, let’s say if you want to send messages to your employees and stay connected then Slack or any email services will work.
For regular communication with the existing customers a CRM will work the best.
For building sales pipeline with the help of multichannel messaging sequences, combine SmartReach with any CRM – the result will be groundbreaking.
If you are low on the budget for messaging using free tools like LinkedIn, imessage or Slack makes sense.

F.A.Qs
Q. Can I send text messages from my computer for free?
Yes, several free methods exist, such as email-to-SMS gateways and web-based services like Google Voice.
Q. Is it legal to send business text messages from a computer?
Yes, but ensure compliance with regulations like the TCPA and obtain consent from recipients.
Q. How can I send mass text messages from my computer?
Use services like SmartReach.io or CRM integrations that offer bulk messaging features.
Q. Can I schedule text messages to send later from my computer?
Many services, including SmartReach.io, offer scheduling features for delayed message sending.
Q. Are messages sent from a computer as secure as those sent from a phone?
Security depends on the service used. Reputable providers offer encryption and other security measures.
Q. How to text without a phone number?
There are multiple ways to send text messages without a phone number using –
- Free email services
- Slack
- Web-based email platforms
- Social media platforms such as Meta, Instagram etc
Q. Can I text from my computer on Android?
Yes, you can text from your computer to your android directly using services like WhastApp, Telegram, slack or any email platforms like Gmail.