How to Avoid Gmail Queued Issues? | 10 Tips and Tricks

Emails getting stuck in the Gmail queue can be frustrating, especially when you need to send time-sensitive messages. Whether it’s due to connectivity issues, large attachments, or Gmail’s own temporary glitches, these Gmail queued emails can disrupt your workflow.

Fortunately, understanding why emails get queued and learning how to fix them can help ensure your messages reach their recipients promptly. 

In this article, we’ll explore common reasons for Gmail queued emails and provide practical solutions, including tips on using automation tools like SmartReach.io to streamline your email campaigns and avoid delays.

What does queued mean in Gmail?

In Gmail, “queued” means that an email you tried to send is stuck on a waiting list. For some reason, Gmail wasn’t able to send it right away. 

In most cases, queued emails will eventually get delivered without any problems. But if you’re worried, you can try troubleshooting the issue.

Why is my Gmail queued?

There are several reasons why your email might be stuck in Gmail’s queue instead of zipping off to the recipient’s inbox. Here’s a breakdown of the common culprits:

Connectivity blues This is a prime suspect. If your Wi-Fi is weak or your mobile data connection keeps dropping, Gmail might hold off sending the email until it can connect to a stable network, resulting in a Gmail queued status.

Email roadblocks Attachment overload: Those hefty files can slow things down. Gmail has a size limit for attachments (typically 25 MB), and if your email surpasses that, it might get queued email for upload before sending.

Emailing in bulk: Batch-sending a ton of emails at once can overwhelm Gmail’s servers. To avoid overloading the system, Gmail might queue some emails to send them in batches, leading to an email queued situation.

Glitches and gremlins Sometimes, both Gmail or your device can experience temporary glitches that stall the sending process, resulting in a gmail queued status.

Security concerns: If Gmail detects something suspicious about your email, like a potential spam trigger, it might queue it for review before sending it, causing an email queued status.

Low on device storage: When your device storage is full, there’s no space for new emails to be downloaded or processed by the Gmail app. This can queue outgoing emails or prevent new emails from showing up in your inbox.

Gmail not updated: An outdated Gmail app might have bugs that prevent it from properly syncing with Gmail servers. This can lead to emails not showing up even if they’ve arrived on the server.

Issue between servers of emails: In rare cases, there could be a temporary problem between the server that sends the email and the Gmail server that receives it. This would prevent emails from being delivered until the server issue is resolved. 

10 Ways to fix Gmail queued emails

Here are effective methods to fix Gmail queued emails and ensure your messages reach their recipients without delay.

👉 Method 1: Enable and disable Gmail sync

The steps for enabling and disabling Gmail sync will depend on whether you’re using the Gmail app on a mobile device. 

Disabling Gmail Sync:

1. Open your device’s Settings.

2. Navigate to Accounts (or Accounts & Backup depending on your device).
3. Find Google in the list of accounts and tap on it.
4. Select the specific Gmail account you want to manage sync for.
5. Look for Sync Gmail or a similar option. It might be under a sub-menu like Account sync.

6. Toggle the switch for Sync Gmail to the off position.

Enabling Gmail Sync:

1. Follow steps 1-4 from disabling sync (above).
2. Make sure the toggle switch for Sync Gmail is turned on.

👉 Method 2: Clear app cache for Gmail

1. Open your Settings app. This is usually found on your home screen or app drawer.
2. Tap on Apps or Applications (depending on your device).

3. You might see a list of all apps right away. If not, tap on See all apps or All apps to view the complete list.
4. Find and tap on Gmail in the list of apps.
5. Tap on Storage.
6. Tap on Clear cache.

7. A confirmation dialog might appear. Tap OK to confirm clearing the cache.

👉 Method 3: Ensure  you have a  stable internet connection

Strong Wi-Fi: For reliable email sending, prioritize a strong and stable Wi-Fi connection. Weak or fluctuating Wi-Fi signals can cause emails to get stuck in the queue.

Mobile Data Check: If you’re using mobile data, make sure you have a good signal. A weak cellular connection can disrupt the sending process.

👉 Method 4: Allow Background Data for Gmail

By default, some Android devices might restrict apps from using mobile data in the background to conserve battery life. 

This can sometimes lead to queued emails in Gmail if it can’t fetch new messages or send emails you’ve composed while you’re not actively using the app. 

Here’s how to ensure Gmail has background data access:

1. Open your device’s Settings app. This is usually found on your home screen or app drawer.
2. Navigate to the Apps or Applications section (depending on your device).
3. You might see a list of all apps right away. If not, tap on See all apps or All apps to view the complete list.
4. Find and tap on Gmail in the list of apps.
5. Look for a section related to data usage or mobile data. It might be named Mobile data & Wi-Fi, Data usage, or Background data.
6. Tap on this section to see options for individual apps.
7. Find the toggle switch for Background data (or a similar option) for the Gmail app.
8. Make sure the toggle switch for Background data is turned on. This will allow Gmail to use mobile data to fetch emails, send messages you’ve composed, and receive notifications even when you’re not actively using the app.

👉 Method 5: Disable Offline Mode

The Gmail mobile app allows offline functionality, but emails won’t be sent while in this mode. Check if the offline mode is enabled:

• Open the Gmail app and tap the hamburger menu (three horizontal lines) in the top left corner.
• Tap on Settings.
• Select the specific Gmail account you’re using.
• Look for Offline settings and ensure they are disabled.

👉 Method 6: Scheduling Emails

Perhaps you don’t want to bombard your recipient at an odd hour, or maybe you’re worried about it getting lost in their inbox during off-peak times. Here’s where Gmail’s scheduling feature comes in handy. 

By scheduling your email, you can ensure it arrives at the perfect time, even if it’s not convenient for you to hit send right away. This can also be a helpful strategy to avoid potential queuing issues, especially if you’re concerned about sending during peak usage times.

Here are the steps to avoid your Gmail queued:

1. Create your email as you normally would, including the recipient, subject line, and message body.
2. Look for the down arrow next to the “Send” button in the bottom left corner of the compose window. Click on the down arrow.

3. Gmail might offer some preset options like “Tomorrow morning” or “Tomorrow afternoon” for quick scheduling. Else you can select your custom timing.

4. Click “Schedule send” (desktop) or tap “Schedule send” (mobile app) to confirm your selection. Your email will be sent at the designated time.

👉 Method 7: Verifying Date and Time Settings

An incorrect date and time on your device can lead to syncing issues and queued emails.

Android: 

Go to Settings > System (or General Management depending on your device) > Date & time. Ensure the settings are set to automatic or match your current location.

iOS: 

Open Settings > General > Date & Time. Enable Set Automatically to ensure the correct time zone and date.

👉 Method 8: Keep the Gmail App Updated

Outdated software can sometimes cause compatibility issues. Here’s how to update:

Android

Open the Google Play Store app and tap on your profile picture in the top right corner. Select Manage apps & device and then Updates available. Find Gmail on the list and tap Update. Additionally, check for system updates under Settings > System (or Software Update depending on your device).

iOS

Open the App Store app and tap on your profile picture in the top right corner. See if there’s an update available for Gmail. For system updates, go to Settings > General > Software Update.

👉 Method 9: Gmail Attachment Limits

Gmail, like most email services, has limitations on the size of attachments you can send. While a 25 MB limit is fairly common, it can feel restrictive when you need to share larger files. 

Here are some workarounds to keep your emails flowing smoothly even with hefty attachments:

File Compression

Many file formats, like documents and images, can be compressed to significantly reduce their size without compromising quality. Tools like WinRAR or 7-Zip can help compress your files.

If a single compressed file still exceeds the limit, consider splitting it into smaller compressed files and sending them in separate emails.

Cloud Storage Services

Utilize cloud storage services like Google Drive, Dropbox, or OneDrive. Upload your files to the cloud storage platform and share the link within your Gmail message. This way, the recipient can access the file directly from the cloud storage without it being attached to the email.

These services typically allow much larger file sizes compared to email attachments.

Recipients can download the file at their convenience and avoid cluttering their inbox with large attachments.

File Transfer Services

If you’re dealing with exceptionally large files (several GBs), consider using file transfer services like WeTransfer or Smash. These services specialize in securely transferring large files and often provide temporary download links for recipients.

Splitting Large Emails

For emails with a large number of recipients and potentially large attachments, consider dividing the email into multiple messages. This can help reduce the overall size of each email and potentially avoid queuing issues.

Read More: Gmail Sending Limits 2024: Benefit or Barrier?

👉 Method 10: Avoiding Spam Triggers in Gmail

Sometimes, the culprit might not be your internet connection or a large attachment, but something within the email content itself. Here’s how to avoid spam triggers in Gmail and ensure your emails land safely in the inbox, not the spam folder (or worse, stuck in the queue):

1. Excessive Exclamation Points and All Caps: While excitement is good, peppering your email with exclamation points !!!!! or writing in ALL CAPS can raise red flags for spam filters.

2. Suspicious Links and Attachments: Avoid embedding links to unknown websites or attaching files from unreliable sources. These can trigger spam filters and potentially queue your email for review.

3. Misleading Subject Lines: Subject lines that are vague, overly promotional, or create a false sense of urgency (e.g., “Free Money Now!!!”) can be seen as spammy.

4. Poor Grammar and Spelling: While occasional typos happen, riddling your email with grammatical errors and misspelled words can make it look like spam. Proofread your emails before sending to maintain a professional tone.

5. Excessive Use of Spammy Keywords: Words or phrases often associated with spam emails, like “free trial,” “work from home,” or “guaranteed results,” can trigger filters. Use them sparingly and focus on crafting clear and concise messages.

The best way to avoid emails getting queued in Gmail with SmartReach.io 

Automation is a powerful tool in managing email campaigns, and platforms like SmartReach.io offer robust features to ensure your emails are delivered efficiently, avoiding the common gmail queued issue. 

Here’s how SmartReach.io helps you avoid queued emails and achieve smoother automated outreach:

✅ Automated email warmup for 2x improved sender reputation

SmartReach.io integrates with your existing SMTP server, allowing you to leverage its built-in email warmup feature. This feature gradually increases your sending volume over time, mimicking natural sending patterns. 

This helps build a positive sender reputation with Gmail and avoid triggering spam filters that might otherwise queue your emails.

✅ Automated Follow-Up Sequences 

SmartReach ensures your follow-up emails are only sent if the prospect hasn’t already responded, eliminating the risk of bombarding them with unnecessary messages that could trigger queueing.

✅ Free Spam Test and Verification

SmartReach provides unlimited free email validation and spam test report. This helps you identify and fix any issues before sending, reducing the chances of your emails getting flagged and potentially queued.

Additionally it helps with improving deliverability and reducing bounces that can negatively impact your sender reputation.

✅ Unlimited Inbox Rotation

By sending from multiple email accounts, it reduces the risk of any single account being throttled, thus avoiding queued email problems.

✅ Real-Time Analytics 

Monitor and adjust your campaigns based on performance data to maintain a smooth email sending process.

✅ Multi-Channel Outreach

SmartReach.io allows you to create multi-channel outreach campaigns that incorporate LinkedIn messaging, WhatsApp, call and SMS alongside your email sequences. This diversification reduces reliance on a single channel and ensures your message reaches prospects even if their email gets stuck in the queue.

By combining these features, SmartReach.io empowers you to automate your sales outreach with confidence. You can focus on crafting compelling messages and managing your sales pipeline, while SmartReach.io handles the technical aspects of ensuring your emails reach their intended targets without getting stuck in the dreaded queue.

Frequently Asked Questions (FAQs)

What does “queued” mean in Gmail?

When an email is “queued” in Gmail, it means it’s waiting to be sent. This can happen for various reasons like a weak internet connection, a large attachment, or exceeding sending limits.

How to solve a queued email in Gmail?

There are several ways to fix a Gmail queued email. Try checking your internet connection, restarting your device, or enabling background data for Gmail. You can also schedule the email for a later time or break down large attachments.

Why is my email queued in Gmail?

There are several reasons why your Gmail email might be queued. Common culprits include a weak internet connection, a large attachment exceeding size limits, or Gmail experiencing temporary glitches.

How can I get a queued email to send?

The best way to get a queued email to send is to address the underlying reason for the queue. Try the troubleshooting tips mentioned above, like checking your internet connection or restarting your device.

How long does it take for a queued email to send?

The time it takes for a queued email to send depends on the reason for the queue. Once the issue is resolved (e.g., stronger internet connection), the email should send promptly.

Can I delete a queued email?

Yes, you can delete a queued email in Gmail. If you no longer need to send it, simply open the queued email and delete it from your drafts or outbox folder.