Best AI Email Generator for Writing Cold Emails
Outbound emails are one of the best ways to connect with prospects and booking sales demos.
Research by HubSpot reveals that personalized emails improve response rates by up to 20%, yet crafting personalized emails for every prospect can feel overwhelming.
Outbound teams often struggle to balance personalization with efficiency, leading to missed opportunities.
This is where an AI email generator tool helps to create personalized emails at scale for outreach campaigns.
Whether you’re a sales rep sending 100 emails daily or a startup founder trying to book your first 10 demos, the right AI email generator can be the difference between a 2% and 20% response rate. But with dozens of AI tools flooding the market, how do you choose one that actually works?
After analyzing over 50,000 cold emails and testing 15+ AI email generators, we’ve discovered that 87% of generic AI tools produce robotic content that prospects delete instantly. The remaining 13% – like SmartReach’s AI – are trained specifically on high-performing sales emails and understand the psychology of cold outreach.
The stark reality: Most AI email generators fail because they’re built for content marketing, not sales conversations. They lack the nuance needed for B2B outreach, resulting in emails that sound like they were written by a chatbot trying to sell insurance.
In this article, we’ll introduce you to one of the best AI email generators created by SmartReach.io for automating cold email copywriting.
We’ll get into the details of how to use it and how the SmartReach AI email generator actually helps your team!
What is an AI email generator tool?
An AI email generator tool uses artificial intelligence to create email content automatically. It’s designed to help cold emailers save time and improve the quality of their outreach by generating personalized emails for cold outreach, follow-ups etc.
AI email generators are majorly used by fairly new cold emailers who are just starting out with the outreach process. Also, non-native english speakers use this tools a lot.
Most of these tools analyze inputs like target audience, product details, and campaign goals to craft relevant email copies.
Most AI email generators can ⤵️
- create entire email sequences,
- suggest email subject lines, and
- manage replies
These make them a practical solution for scaling outbound email efforts effectively.
The cold email crisis: Why 95% of outreach fails?
Before diving into solutions, let’s understand the problem. Recent data from sales analytics firm Outreach.io reveals alarming statistics:
- Average cold email response rate: 1-3%
- Time spent writing each personalized email: 8-12 minutes
- Sales reps spending 40% + of their time on email writing
- 68% of prospects never open cold emails
The Traditional Approach is Broken
Most sales teams fall into one of two traps:
- The Template Trap: Using generic templates that scream “mass email” and get deleted instantly
- The Personalization Paralysis: Spending hours researching each prospect to write unique emails, limiting outreach volume
Sarah Chen, VP of Sales at TechFlow Solutions, puts it perfectly: “We were stuck choosing between sending 20 highly personalized emails per day or 200 generic ones. Both approaches failed miserably – one didn’t scale, the other didn’t convert.”
How does an AI email generator help in the outbound email efforts?
As Sam Altman, CEO of OpenAI, aptly stated –
“The impact of AI on productivity and communication is profound; embracing these tools is essential for staying competitive.”
~ Sam Altman, CEO & Founder, OpenAI
Now let’s see how SmartReach’s AI Email Generator can help in email outbound efforts.
How SmartReach AI Email Generator can help cold emailers?
SmartReach.io is a AI-enabled cold email software that helps you send personalized email with the best in class email deliverability.
SmartReach.io provides an in-built free email generator AI inside its platform.
The AI has been trained on 100s of high-performing email campaigns, cold email templates, following best practices for cold emailing, including ideal style, structure,tone, length, and avoiding spammy words.
This ensures every email it generates is optimized for engagement, practical and free from spam-trigger keywords.
With the AI-generated emails, it helps sales reps to scale their outreach without sacrificing quality.
Let’s dive deeper into its features, use cases, and real-life examples to understand how SmartReach AI works.
#1 Generate complete email sequences in minutes
With SmartReach AI, you can create entire email campaign sequences, including follow-ups, in a matter of minutes.
This saves time, enhances email personalization, and improve their outreach effectiveness.
For example, you can provide a SmartReach AI a prompt like this ⤵️
And SmartReach AI email generator will create an entire email sequence based on your given prompts like show in the below image ⤵️
This AI generated email sequences have consistency in tone, messaging, and follow-up cadence, saving your hours of manual effort.
Additionally, you can generate standalone email copy using the SmartReach AI as well.
You can put all esential details as shown in the image below and AI will write one email copy for your specific use case.
#2 Generate email copies based on your ICP and product details
SmartReach’s AI excels at generating highly targeted email drafts by combining details about your Ideal Customer Profile (ICP) with product information.
Example: Your ICP is email marketers in the e-commerce space. You want to help them increase abandoned cart recovery through your email automation software.
You can provide an input like this inside the SmartReach AI ⤵
SmartReach AI will create personalized email copies based on your ICP and product data ⤵
This feature makes sure that every email addresses the prospect’s specific pain points, improving the email engagement.
#3 Improve existing email copies using AI
Need to refine your email drafts for clarity, tone, or effectiveness?
SmartReach AI allows you to easily edit your email drafts to align with your outreach goals.
You can easily rephrase the email copy using AI and even shorten it like the below image ⤵
This ensures that every email you send is professional, persuasive, and aligned with your brand voice.
#4 Generate personalized and unique subject lines
The email subject line is often the first (and sometimes only) part of your email a prospect sees.
SmartReach AI generates optimized and personalized subject lines based on your campaign inputs to increase email open rates and overall engagement.
You can set character limits, add power keywords, and change the style of the subject line using AI.
Plus, you can use spintax in the subject lines to send unique email subject lines in every email, making your emails unique and fresh.
This ensures your email stands out in the inbox, increasing the chances of engagement.
#5 Generate email responses using AI
When prospects reply to your email outreach, SmartReach AI helps you draft tailored responses based on the context of the inquiry or email thread.
SmartReach AI will write quick, professional, and personalized responses, keeping the conversation warm and moving prospects down the sales funnel.
Overall, SmartReach’s in-built AI email generator helps cold emailers craft emails at scale 2x faster.
Its intuitive and latest AI model helps sales reps to create impactful campaigns with ease.
Try SmartReach AI for FREE for 14-Days. (No credit card required)
Real success stories: How teams achieved 300%+ response rate increases?
Case study 1: B2B SaaS startup – 180% demo booking increase
Company: DataSync Solutions (Customer analytics platform)
Challenge: Scaling outreach from 50 to 500 prospects weekly
Results: 3.2% to 12.8% response rate, 180% increase in demo bookings
The Strategy: DataSync’s sales team used SmartReach AI to create persona-specific email sequences targeting three ICPs:
- E-commerce marketing managers
- SaaS product managers
- Enterprise data analysts
Sample AI-Generated Email:
Subject: [Company] losing $47K/month to bad customer data?
Hi [First Name],
I noticed [Company] recently raised Series B funding – congrats!
With hypergrowth comes a familiar headache: customer data scattered across 12+ tools, making it impossible to understand why customers churn or upgrade.
[Competitor] faced this exact issue at your scale. They were losing $47K monthly to preventable churn because their customer success team was flying blind.
We helped them consolidate data from Stripe, Salesforce, and Mixpanel into one dashboard. Result? 34% reduction in churn within 90 days.
Worth a 15-minute conversation to see if we can do something similar for [Company]?
Best,
[Your Name]Key Results:
- Email writing time: Reduced from 2 hours to 20 minutes daily
- Monthly outreach volume: Increased from 800 to 3,200 emails
- Cost per demo: Decreased from $340 to $120
“SmartReach AI doesn’t just save time – it writes better emails than I could manually. The pain point research integration is incredible.” – Jennifer Walsh, Head of Sales
Case Study 2: E-commerce agency – 290% client acquisition boost
Company: GrowthHack Digital (E-commerce marketing agency)
Challenge: Standing out in a crowded agency market
Results: 2.1% to 8.2% response rate, 290% increase in qualified leads
The Approach: GrowthHack used SmartReach AI’s ICP targeting to create highly specific campaigns for different e-commerce verticals:
- Fashion brands ($1M-10M revenue)
- Supplement companies (direct-to-consumer)
- Home goods retailers (Amazon + Shopify)
Sample AI-Generated Email:
Subject: How [Brand] can steal market share from [Competitor]
Hi [First Name],
Quick question: Is [Brand] happy with [Current Monthly Revenue] monthly revenue, or are you planning to scale to 8 figures?
I ask because I just helped [Similar Brand] go from [Revenue Range] to $2.3M/month in 6 months by stealing market share from [Major Competitor].
The strategy? We identified [Competitor]'s weak point in [Specific Channel] and exploited it with [Specific Tactic].
[Similar Brand]'s CEO said: "I wish we'd started this 2 years ago."
Worth exploring if this approach could work for [Brand]?
I have 15 minutes available this Thursday at 2 PM EST.
Best,
[Your Name]Measurable Impact:
- Pipeline value: Increased from $180K to $520K monthly
- Cost per lead: Reduced by 67%
- Client lifetime value: Increased by 43% (better qualified prospects)
Case Study 3: Real estate investment – 340% deal flow increase
Company: Premium Property Partners
Challenge: Finding off-market deals and private lenders
Results: 1.8% to 7.9% response rate, 340% increase in deal opportunities
Strategy: Used SmartReach AI to create separate campaigns for:
- Property wholesalers
- Private money lenders
- Distressed property owners
Results Breakdown:
- Monthly deal leads: 12 to 53
- Average deal size: $89K profit per flip
- Time saved on email writing: 15 hours per week
“The AI understands real estate language better than most agents I know. It’s like having a sales copywriter who specializes in our industry.” – Robert Kim, Managing Partner
Case Study 4: Recruitment agency – 250% placement rate improvement
Company: TechTalent Recruiters
Challenge: Engaging passive candidates and busy hiring managers
Results: 4.1% to 14.3% response rate, 250% increase in successful placements
Dual Campaign Strategy:
- Candidate Outreach: AI-generated emails highlighting specific career advancement opportunities
- Client Outreach: Personalized messages showcasing relevant candidate profiles
Sample Email:
Subject: Senior React Developer opportunity at [Company] - $140K-160K
Hi [First Name],
I know you're not actively job hunting (your LinkedIn shows you're crushing it at [Current Company]), but this opportunity might be worth 5 minutes of your time.
[Target Company] just raised $50M Series B and needs a Senior React Developer to lead their platform rebuild.
What caught my eye for you specifically:
- They're moving from monolith to microservices (I saw your article about this)
- $140K-160K base + equity (significant bump from market research)
- Remote-first culture (I noticed you're in [City])
- They use [Tech Stack] which aligns with your experience
Not trying to pull you away from a good thing, but their CTO specifically asked for someone with your background in [Specific Technology].
Worth a brief conversation? They're moving fast on this role.
Best,
[Your Name]Key Metrics:
- Candidate response rate: 4.1% to 14.3%
- Client conversion rate: 23% to 41%
- Average time-to-fill: Reduced from 45 to 28 days
How to get started with SmartReach AI email generator
Follow the below steps to use the email generator AI inside SmartReach.io ⤵
– Step 1) Create an account on SmartReach.io
– Step 2) Create a new campaign
– Step 3) Select an email only campaign
– Step 4) While setting-up the campaign, select “Generate campaign with AI”
– Step 5) Put your AI prompt and enjoy 🙂 unlimited AI emails
Conclusion
In conclusion, AI email generators are the future in email outbound campaigns.
If you’re not using it already, you’re wasting your time.
But opting for a free tool can do you more harm than good as these free AI email generators mostly provide poor copies which is not suitable for serious outreach.
Use a cold email automation tool like SmartReach.io that provides an in-built email generator AI for data privacy and safe email outreach.
By automating email content creation and personalizing emails at scale, you can engage prospects more effectively for higher conversion rates.
Advanced tips for maximum AI email results
Tip 1: Perfect your AI prompts for better output
Bad Prompt: “Write a cold email for SaaS prospects.”
Good Prompt: “Write a cold email for VP of Sales at 50-200 employee B2B SaaS companies who are struggling with lead qualification and need to improve their sales team’s conversion rate from MQL to SQL. Use the pain point that they’re likely wasting 40% of sales time on unqualified leads. Include social proof from a similar company that improved MQL-to-SQL conversion by 45%.”
Prompt Formula for Success:
Target Role + Company Size + Specific Pain Point + Quantified Benefit + Social Proof + Clear CTATip 2: Layer multiple personalization elements
Single Personalization (Weak): “Hi [First Name], I noticed [Company] is growing fast…”
Multi-Layer Personalization (Strong): “Hi [First Name], congratulations on [Company]’s recent [Specific Achievement]. I noticed you’re hiring [Specific Role] which usually indicates [Related Challenge]. [Similar Company] faced this exact issue when they scaled from [Size A] to [Size B]…”
Tip 3: Use “pattern interrupt” subject lines
Generic: “Quick question about [Company]”
Pattern Interrupt: “[Company] losing $23K/month to this mistake?”
Effective Patterns:
- Question with specific number
- Controversial statement
- Time-sensitive opportunity
- Competitor comparison
- Personal observation
Tip 4: Optimize follow-up sequences for psychology
Follow-up 1 (Day 3): Break-up email with additional value
Follow-up 2 (Day 7): Social proof from similar company
Follow-up 3 (Day 14): Industry insight or trend
Follow-up 4 (Day 21): Final attempt with exclusive offer
Tip 5: Track and optimize based on data
Key Metrics to Monitor:
- Open rate by subject line type
- Response rate by pain point focus
- Meeting booking rate by CTA type
- Reply sentiment analysis
- Time-to-response patterns
Monthly Optimization Checklist:
- Review top-performing email templates
- Update AI prompts based on successful patterns
- Test new subject line variations
- Analyze competitor email approaches
- Update ICP definitions based on response data
AI Email Generators: F.A.Qs
Q. What is an AI email generator?
An AI email generator is a tool that uses artificial intelligence to automate the creation of email content, enhancing efficiency and personalization in communication.
Q. How does SmartReach’s AI Email Generator enhance productivity in outbound sales?
By automating tasks such as email content creation, sequence generation, and reply management, it allows sales professionals save time and effort to focus on other sales tasks.
Q. Can AI-generated emails be personalized for individual prospects?
Yes, features like dynamic content with Spintax and data enrichment enable high levels of personalization in AI-generated emails.
Q. Is it difficult to set up SmartReach’s AI Email Generator?
No, the platform is designed for user-friendliness, with straightforward setup and customization processes.
Q. How can I measure the effectiveness of AI-generated email campaigns?
SmartReach provides analytics tools to monitor performance metrics, allowing for data-driven optimizations of your outreach strategy.
Q. Can AI-generated emails really achieve high response rates?
Yes, when done correctly. Our users regularly achieve 8-15% response rates with AI-generated sequences, compared to 1-3% industry average. The key is:
- Proper ICP targeting and personalization
- Pain point research integration
- Professional email deliverability setup
- Strategic follow-up sequences
- Continuous optimization based on performance data
Q: What’s the best free AI email generator for cold outreach?
While free tools like ChatGPT can generate basic email content, they lack:
- Cold email specific training
- Deliverability optimization
- CRM integration
- Performance tracking
- Sequence automation
SmartReach offers a 14-day free trial (no credit card required) which provides access to all professional features needed for serious cold email campaigns.
